The Assistant Stork
Your Document And Visa Specialists
 

The Embassy of China will be closed Monday, the 11th and Tuesday, the 12th, for Chinese New Year.


The US Department of State, the Embassies and the Assistant Stork will be closed Monday, February 18, 2013 for President's Day.

 


As of 9/17/2012

The US Department of State is changing their processing time.  Instead of processing documents while you wait, it will now take 3 - 5 business days.

Courier Service for China Civil Documents

As a "temporary" measure, the Embassy of China is now 
taking up to 10 businss days to process documents.
The US Department of State, the Chinese Embassy 
and The Assistant Stork will be closed: 
Monday, October 2, 2017 for Chinese National Day
 Monday, October 9, 2017 for Columbus/Indigenous Peoples Day, 
Friday, November 10, 2017 for Veteran's Day, 
Thursday & Friday, November 23-24, 2017 for Thanksgiving,
and Monday & Tuesday, December 25 & 26 for Christmas.

March 27, 2017 - The Embassy is back to one week processing.


March 1, 2017 - Due to construction at the Embassy, they are now taking 11 business days to process documents


January 12, 2017 - Due to construction and many closed days in January, document processing will take longer than usual.


April 25, 2016 - Documents are back to 6 business day processing.


March 28, 2016 - China has added two business days to their processing time 


February 15, 2016 - China has halted all RUSH process until further notice


January 15, 1916 - All G1s must be typewritten. Hand-written is not acceptable.


April 24, 2015 - The Embassy will now take 6 business days for regular processing and 2 days for expedited


April 1, 2015 - The Embassy of China now requires all copies of passports be separate.  You can no longer copy two passports onto one sheet of paper.


January 1, 2015The Assistant Stork has raised their prices for only the third time in the history of their business.


February 10, 2014 - The Embassy is requiring a new form to replace the G1


March 16, 2012 - The Embassy will no longer accept any G-1 where the occupation is listed as "none" or "N/A." 


February 20, 2012 - The Embassy will no longer accept documents that include both the original document and a notarized copy. If you have notarized a copy of a document, they only want the State & Federal sealed copy, not the non-notarized original.


January 26, 2012 - The Chinese Embassy will only provide same-day service to people who bring in their own paperwork and can prove it is an emergency.


January 19, 2012 - The Embassy of China in Washington, DC will no longer accept any documents that originated in countries that signed the Hague Agreement of 1961, unless the embassies are willing to "sign off" on the document without using an Apostille. The Embassy in DC wants those documents to go to the Chinese Embassy that governs the jurisdiction of the country in which the document originated. http://www.fmprc.gov.cn/eng/wjb/zwjg/2490/


November 28, 2011 - The Embassy of China will no longer accept ANY document older than 6 months.


On May 17, 2011 - The Embassy of China changed their regular processing time from 4 days to 5 days.


The Assistant Stork is a "Mom & Pop" owned and operated courier and paperwork facilitation service.  We started this service in March 1996 to help other folks get through the document and visa authentication process as painlessly as possible. 

For your fee, we look over the documents as soon as we receive them and check them for accuracy.  If there are any problems with your documents, we let you know as soon as possible.  We take your documents to the State Department as soon as possible after we receive them.  (The State Department is only open 8AM - 9AM and the mail comes in too late for us to take them through the same day we get them.)  At the State Department, we wait in line to drop off your documents.  They give us a receipt telling us when we can pick them back up.  This can take up to five days, but usually they process them for us in three, but they do not count the day we drop them off.  We check to be sure that they authenticate every single document correctly (after all, they're human beings, they make mistakes too) before we leave the State Department.

As soon as that's finished,  we take your documents to the Embassy for authentication.   We leave your documents with the Embassy and they give us a receipt telling us what day to pick them up.  We double check your documents when we pick them up from the Embassy and then we send the completed documents, along with your receipts, back to you.  If you wish your documents to be forwarded to your agency, please include a SASE for us to send your receipts back to you. The usual processing time is one week.

The State Department will only let a person take through 15 documents per day.  If you have more than 15 documents, we have to make a trip for every 15 documents or part thereof.  So that'll take an extra day and we will have to divide your documents.   Please write one check to the US Dept of State for the first 15 ($120) and another check for whatever is left over, up to 15. You do not need to write two checks to the Embassy.  We will take all your documents to the Embassy together.

Also, if you have any documents that are under another Consulate's jurisdiction, we can take those in also.  We have permission from the Embassy to take in any document from any state, as long as we get it authenticated by the US Department of State first.  This way, you can keep your entire dossier together.  

Please use the service of your choice (i.e. FedEx/ExpressMail/UPS) to mail your documents to:

The Assistant Stork
Laura Morrison
2144 Aquia Drive
Stafford, VA  22554
Our phone number is:  540-659-6845 

Please be sure to sign the "waiver of signature" on your package if you send your documents via ExpressMail.  We are in DC processing dossiers when the mail carrier arrives.  There is a special place the mail carrier leaves the dossiers that only he or she can see from our door, not visible to the street.  This is not necessary with UPS or FedEx, but please do not REQUIRE a signature.  Do not bother sending your package any faster than Priority Overnight.  We live far enough away from the airport that First Overnight does not get here until long after Steve has left for DC. 

When you get your delivery confirmation, it will say the documents are left on our porch.  That's because they don't have an option that says, "Left inside the box built into the bench seat, completely protected from sun, wind, rain and snow, on the enclosed porch, that you can't see from the street."   

Please email us with your tracking number when you send your documents so we'll know to look for them at asststork@mac.com

Please send:
1.  A personal check, business check, cashier's check or money order made out to "The Assistant Stork" for $75 for the first document, plus $20 for each additional document.  

2.  A personal check, business check, cashier's check or money order made out to "U.S. Department of State" for $8 per document. (Two separate checks if more than 15 documents.) We fill out the submission sheet for the US DoS, not you.  Please do not include a DS-4194. This will take approximately 4 business days.

3.  A money order, cashier's check, or business check (they won't accept personal checks) made out to "The Embassy of  China" for $25 per document = 5 business day turnaround.  

4.  A copy of your passport and your spouse's (if both names are on the documents) - does not need notary. Just the signature and photo pages please! Not the whole passport. And sign your passport!

5.  The G1 for the Embassy.  It is found on:
When you click on this link, it may look like you've been misdirected.  Click on the next link - in among all the Chinese writing, and it will give you the form eventually.  You may have to click on it two or three times.  An example is below. As of 1/15/16, the G1s must be typewritten. Hand-written is no longer accepted.

6. Your original State Sealed, JAG notarized or American Consulate notarized documents

7. A COMPLETE BLACK AND WHITE OR GREYSCALE COPY OF YOUR DOCUMENTS (county seal, if applicable, & state seals also) for the Chinese Embassy.  Please do not send color copies. You will NOT be getting the copies back. Please staple each document. (I.e.: State Seal, County seal, document). Please do not send us a bunch of loose copies of your pages and do not staple all your copies into one big bundle.  If your agency requires a copy and we are sending the documents straight to your agency, please include a copy for them as well.  We will make copies of the Federal Seals for the Embassy, but if we need to make copies of the Federal and Embassy seals for your agency, or if you do not make copies for the Embassy, we charge $1.00 per page. 

8.    A prepaid, self addressed FedEx/UPS/ExpressMail (whichever you prefer) envelope for us to send you back your documents.  If you choose to send FedEx or UPS, please get an account number.  They are free and will save you money.  Go to fedex.com, ups.com, or usps.com
to create your labels.  Do not give us a Priority Mail label to send out your completed documents unless you have created the return mailing label on-line at usps.com.  We will not send back anything not trackable.  This is for your protection as well as ours.

9.  A self addressed, stamped envelope for us to send you back your receipts if your documents are being forwarded by us to anyone other than you.

10. A note with phone numbers where I can reach you if there are any problems.  

Please call or email if you have any other questions.  Our number is 540-659-6845 and we're available M-F from 9AM-4PM EST.  If you choose to phone, please be aware that we are often in an Embassy or the State Department and are not allowed to take calls. Leave a message and we will return your call.

Here is an example of the new G-1.  Please fill out your information and then for the Agent's information, fill out the form exactly as it is shown in the example.  Steve Morrison (Mr. Assistant Stork) will be your agent.  Only list the documents you are actually sending to us and the number of copies must match the number of documents. Only one person is to fill out this form.  Do not fill out one for each spouse. Please sign the document!
When you get your delivery confirmation, it will say the documents are left on my porch.  That's because they don't have an option that says, "Left inside the box built into the bench seat, completely protected from sun, wind, rain and snow, on the enclosed porch, that you can't see from the street."  
When you get your delivery confirmation, it will say the documents are left on my porch.  That's because they don't have an option that says, "Left inside the box built into the bench seat, completely protected from sun, wind, rain and snow, on the enclosed porch, that you can't see from the street."