The Assistant Stork
Your Document And Visa Specialists

Addresses for Vital Records and Secretaries of State

Adoption requires the prospective adoptive parents to assemble a variety of documents. These include certified birth certificates, marriage certificates, and divorce decrees among others. These can be obtained from the State Vital Records agency and authenticated by the Secretary of State of that state.

There is a service called "VitalChek" that can obtain your Vital Records for you. They are a bit expensive, and I understand they've been having problems lately, but many familes have used them with no problem and swear by them. Their number is: 1-800-255-2414 and their webpage address is:  Most of the time, they will only get the Vital Record, not the State Seal. You may still have to send the document back to the Secretary of State's office for the State Seal. You also may get the wrong State certification on your document.

No matter where you order your Vital Record from, be sure to ask for a "certified original" or "certified copy" of your Vital Record. Some states also require a "live signature" on your records. As each state becomes more "computer literate" they seem to be dropping that requirement. Virginia and DC have recently stopped requiring live signatures. Ask your Secretary of State's office for their requirements. There are 50 states and each state has it's own set of laws. It can be very confusing! When sending your request to the Vital Records Office, ALWAYS mention that you are adopting internationally on your request. Some states have different forms for international adoption.

When you receive your Vital Record, it usually has a raised seal on it. Sometimes it even has a tiny raised seal that says "Great Seal of the State," but this is NOT all you need. Unless you receive specific instructions from your agency that you do not need it, the next step is to send your document to the Secretary of State's office. Repeat, the one sheet of paper is NOT all you need! You almost always have to take the next step... the Secretary of State. This is the most common mistake made by adoptive parents in the paperchase. Check with your agency first if you are adopting from Guatemala. If you are adopting from China, Vietnam, Ukraine and most of the other countries, you will need that State Seal!!!!! If you are adopting from Russia or Kazakhstan, you will need an Apostille.

When sending your request to the Secretary of State, ALWAYS mention which country you are adopting from on every request. Check to see if your adoptive country signed the Hague Convention of 1961 (Convention 12): If your country did NOT ratify it, you need a State Certification (sometimes just called a State Seal or State Authentication - every state calls it something different.) If your country DID sign the Hague Convention of 1961, you need an Apostille. Pay close attention to the date it goes into Force. Your country may have signed, but the Convention has not gone into force yet. That means until that date, you get the regular certification, not the Apostille. Do not be confused by the different Hague Conventions.  China ratified the Hague Convention of 1993 (dealing with adoption laws) but not the 1961 (dealing with authentication of paperwork), so be careful what you ask for.

Always include a daytime phone and always include a Prepaid Mailer with all your requests. For a sample request letter see: Secretary of State Cover Letter. This is a basic template. Please edit to fill your needs.

If you live in a state that requires county authentication of your documents, please be aware of the county in which your notary was registered. It may be different than the county you believe. Check with the notary! This will save you extra steps.

These addresses and phone numbers have been assembled from a variety of sources, but some information is VERY old. Please call the office to verify the information first, before you send your money. This could save you lots of time and frustration. This information is accurate to the best of my knowledge. If you find that some of this information is incorrect, please help us by sending corrections and updates to my

An old rule, but now strictly enforced: All notaries must have at least 6 months left on their notary commission to notarize documents for China. Please check your notary's commission expiration date before you allow them to notarize your documents. If your notary's commission has less than 6 months left you must redo your document. 

Also, there can be no corrections or white-out on the notary attestation. All notarized documents must include a notary attestation. Your state may not require it, but China does. If your notary does not know what a notary attestation is, please find another notary.
Alabama Vital Records (updated 2/19)  
PO Box 5625 
Montgomery, AL 36103-5625 
(334) 206-5418 or 334-206-2667
Fee: $15/doc, $6 for 2nd copy of same doc. Make Check to "State Board of Health"


Secretary of State (updated 2/19) 
Authentication Division
11 S. Union St., Ste. 224
Montgomery, AL 36130 
334-242-5325  Fax: 334-353-8269
Fee: $5/doc, Check to "Alabama Secretary of State" 


Bureau of Vital Statistics (updated 2/19) 
PO Box 110675
Juneau, AK 99801
907-465-3391 or FAX: 907-465-3618 
Fee: $30/doc for 1st copy, $25 for each additional. 
Regular processing is 4-6 weeks
Check made to "Bureau of Vital Statistics" 

Office of the Lieutenant Governor (updated 2/19) 
Authentications Department 
240 Main Street, Suite 301 
Juneau, Alaska 99801 
907-465-3509 Fax: 907-465-5400 
Fee: $5/doc, Check to "State of Alaska" 


Bureau of Vital Records (updated 2/19) 
1818 W Adams
Phoenix, AZ 85007
602-364-1300 or 888-816-5907
Fee: $20/doc 
Check made to "Bureau of Vital Records" 

Secretary of State (updated 2/19) 
Attn: Apostille Department 
1700 W Washington St. Fl 7
Phoenix, AZ 85007-2808 
602-542-6187 or 800-458-5842
Fee: $3/doc, Check to "State of Arizona" 

Arkansas Department of Health (current 2/19) 
Vital Records, Slot 44 
4815 West Markham Street 
Little Rock, AR 72205 
501-661-2336 or 800-637-9314 
Office open: 8AM-4:30PM 
Fee: $12/for 1st copy, $10 for each additional copy - Check to "Vital Records" 

Secretary of State (current 2/19)
The Victory Bldg
1401 W Capitol Ave, Rm 250 
Little Rock, AR 72201 
Attn: Business and Commercial Services
501-682-3409 or 888-233-0325
Fax: 501-682-3437
Fee: $5/Certification, $10/Apostille 
Check to "Secretary of State" 


California Department of Public Health (updated 2/19) 
Vital Records - MS 5103 
1501 Capitol Avenue 
Sacramento, CA 95814 
916-445-2684 (recording) or Fax: 1-800-858-5553
Fee: $25/doc for birth certificate and $15/doc for marriage certificates 
Check to "Office of Vital Records" Birth Certificates can take 12 weeks

As of 7/99, California prefers you obtain your vital records from the county. 
- Here is contact info for all the County Clerks in California

Office of the Secretary of State (updated 2/19) 
Notary Public Division 
1500 11th St., Second Floor
Sacramento, CA 95814 
(916) 653–3595
Fee: $20/doc, Check to "Secretary of State" 
If you come in person, you also pay $6 per different notary "expediting fee" 

Colorado Department of Public Health (updated 2/19) 
Vital Records Section
4300 Cherry Creek Drive South 
Denver, CO 80246
303-692-2200 or 866-300-8540
Fee: $20 first copy/$13 for additional copies for birth certificates
$17 first copy/$10 for additional copies for marriage certificates
Check to "Vital Records Section" 

Colorado Secretary of State (updated 2/19) 
Attention: Notary Program
1700 Broadway, Suite 200 
Denver, CO 80290 
303-894-2200, ext 2
Fee: $5/doc regular service, $15/doc expedited service
Check to "Colorado Secretary of State" 

 Back to The List of States


CT Department of Public Health (updated 2/19) 

410 Capitol Ave. MS #11VRS 

Hartford, CT 06134 

860-509-7700 (Noon - 4PM) 


They prefer you to order Birth Certificates from the town where the birth occurred.

Secretary of the State (updated 3/19) 

Authentications and Apostilles 

30 Trinity Street 

Hartford, CT 06115 


Fee: Check to "CT Secretary of the State" 

Regular documents are $40 each, but adoption paperwork is only $15 each

 Back to The List of States


Office of Vital Statistics (updated 3/19) 

Jesse Cooper Building 

417 Federal Street 

Dover, DL 19901 


Open: 8AM-4:15PM 

Fee: $25 per doc Check to "Vital Statistics"

Secretary of State (updated 3/19) 

Division of Corporations 

401 Federal Street, Suite 4 

Dover, DE 19901 

Attn: Authentications 


Fee: $30 per document. 

Check to "Delaware Secretary of State"

 Back to The List of States

District of Columbia 

Vital Records Office (updated 3/19) 

899 N. Capitol Street, NE 

1st Floor 

Washington, DC 20002 

(202) 442-9303

8:30AM - 3:30PM 

Fee: $23 for form needed for adoption (long form) 

Check to "DC Treasurer"

Marriage Certificates (updated 3/19) 

District of Columbia Superior Court Marriage Bureau 

500 Indiana Avenue, NW Room 4485 

Washington, DC 20001 

(202) 879-1212

Mondays-Fridays: 8:30a.m. - 5:00p.m. 

Fee: the triple seal certificate fee is $20 (used for adoptions and foreign jurisdictions), plus $10 for a copy
Money Order payable to "Clerk, D.C. Superior Court"

Notary Commissions and Authentications Section (updated 3/19) 

441 4th Street, NW, Room 810-S; 

Washington, DC 20001 

Open 9AM - 1PM 

Fee: $15/doc, Check to "DC Treasurer"

 Back to The List of States


Vital Statistics (updated 06/19) 

1217 N. Pearl St. 

Jacksonville, FL 32202 

904-359-6932 or 6934 904-359-6900 for recording ext 9000

Office Hours: 8AM-5PM 

Fee: birth certificates are $9 for 1st copy, $4 each additional
Marriage & Divorce $5
for the 1st copy(takes 2-3 wks), $4 each additional 

Rush service: add $10 Make the check to "Office of Vital Statistics"

If you'd like another Mommy to pick up your Vital Records in ONE day,
contact Stephanie Taylor at

NOTE: Florida requires you to get birth records from Vital Records or they will NOT State Seal them

Department of State (updated 06/19) 

Division of Corporations Notary and Apostille Certification 

2661 Executive Center Circle

Tallahassee, FL 32301 

850-245-6945 or 6975 

Fee: $10/doc for State Sealed certificate, Apostilled docs only cost $20 for marriage/divorce/death decrees that are obtained from the Circuit Court level. 

The reason is that the SOS must first certify the Clerk of Circuit Court
and then issue the Apostille for the Clerk of Circuit Court.
Marriage, divorce, and death decrees obtained from the FL Vital Statistics office
are still only $10 for Apostilles. 

Money Order, Cashier's Check or Personal Check to "Florida Department of State" 

All docs must go to Tallahassee. If you would you like an Adoptive Mommy to State Seal your documents, please
contact Annie Nycz @ or

 Back to The List of States


Vital Records Unit (updated 06/19) 

1680 Phoenix Boulevard, Suite 100

Atlanta, GA 30349

Phone: 404-679-4702 or Fax: 404-524-4278 

Office Hours: 8AM-4PM 

Fee: $25/1st copy of birth or death certificate, $10/1st copy of marriage certificate

$10/each additional cy of same doc 

MONEY ORDER or CASHIER'S CHECK to "Vital Records Service"


FOR STATE SEALS: (updated 06/19) 

Secretary of State Authentications

2 Martin Luther King Jr. Dr, SE 

Suite 802, Floyd West Tower 

Atlanta, GA 30334 


Fee: $10/doc, Check to "Secretary of State"

FOR APOSTILLES: (for countries which signed the Hague agreement of 1961) (updated 06/19) 

Notary Division 

1875 Century Boulevard, Suite 100 

Atlanta, GA 30345 

404-327-6023 or 800-304-5175 

Fee: $3/apostille plus $2/document for Certification of Notary Public. Check or money order to "GSCCCA" 

Apostilled documents do not need County Seals, but State Sealed still do.

 Back to The List of States

Guam Office of Vital Statistics (updated 06/19) 

Dept of Public Health and Social Services 

Government of Guam 

123 Chalan Kareta, Rm. 109 

Mangilao, Guam 96913 

(671) 735-7292 or (671) 735-7263 

Fax (671) 734-5910 

Fee: $5 for Birth or Death Certificates 

$10 for Marriage Certificates 

Money Order or Cashier's Check only to "Treasurer of Guam" or 

Lt. Governor Authentication Office (updated 6/19) 

RJB Complex - Box 2950 

513 West Marine Corps Drive

Hagatna, Guam 96910 


Fee: -0- NOTHING, Free!

Back to The List of States

Hawaii Vital Records Section (updated 7/19) 

State Department of Health 

1250 Punchbowl St, Room 103

Honolulu, HI 96813 


Fee: $10/1st doc, $4/additional copies, 

$2.50 portal administration fee for each birth, civil union or marriage certificate order up to 5 copies and for each 5-copy increment thereafter

Cashier's Check or Money Order to "Hawaii State Department of Health"

email at:

For international use, your Vital Record must have a "live signature." Be sure to include a note with your request for the document to be "Prepared for Certification or Apostille" and let them know in which country the document will be used. If you include a check or money order made out to the "Chief Clerk First Circuit Court," they will forward the document for you via inter-office mail. If you include another check or money order made out to "The Office of the Lieutenant Governor," and include the mandatory application form they will forward it on for you as well. Be sure to include a prepaid FedEx, UPS, or USPS mailer for the return of your documents. 

Circuit Court of the First Circuit (updated 8/13) 

Legal Documents Section 

777 Punchbowl Street 

Honolulu, HI 96813 


Fee: $3/doc - Company Check or Money Order to "Chief Clerk First Circuit Court"

Office of the Lieutenant Governor (updated 08/13) 

State Capitol, 5th Floor 

415 South Beretania St 

Honolulu, HI 96813 

Phone: 808-586-0255 Fax: 808-586-0231 

Fee: $1/doc - Check to "Office of the Lieutenant Governor" 

Back to The List of States


Vital Statistics Unit (updated 7/08) 

Department of Health and Welfare 

450 West State Street 

Statehouse Mail 

Boise, ID 83720-9990 


Fee: $13/doc, $5/doc for rush service, Check to "Vital Records" 

Secretary of State (updated 8/12) 

450 4th Street 

Boise ID 83702 

208-332-2810 Fax: 208-334-2282 

Fee: $10/doc, Check to "Secretary of State"

Back to The List of States


Division of Vital Records (updated 8/15) 

Department of Public Health 

925 E. Ridgely Ave. 

Springfield, IL 62702-2737


Hours: 10AM-3PM 

Fee:$15 for 1st cy, $2 each additional copy. Check to "Illinois Department of Public Health"

Illinois Secretary of State (current 8/15)
Index Department 

111 E. Monroe 

Springfield, IL 62756 

217-782-7017 Fax : 217-524-0930 

Fee: $2/doc, Check to "Secretary of State" 

Secretary of State - Chicago Branch (current 7/08) (walk - in only!) 

17 N. State Street, Suite 1030 

Chicago, IL 60602 

312-793-2556 (main office) 312-814-2067 (certifications) 

Hours: 8:00AM -3:30PM 

Fee: $2/doc, Check to "Secretary of State"

Back to The List of State


Indiana State Dept of Health (updated 7/08) 

Office of Dept of Vital Records 

6 West Washington Street 

Indianapolis, IN 46204
317-233-2700 (Recording) 

fee: $10 for 1st cy/$4 for each additional, check to "Indiana State Dept of Health"

NOTE: Indiana requires you to get birth records from Vital Records or they will NOT State Seal them Marriage certificates are available from the County Clerk in the county where the marriage license was obtained. 

Indiana Secretary of State (current 07/13) 

Authentication Department
302 W. Washington Street
Room E-018
Indianapolis, IN 46204 


Fee: $0 per document - FREE! (check your notary's info)

 Back to The List of States


Vital Records Section (updated 7/08) 

Department of Public Health 

Lucas Office Building 

321 East 12 Street 

Des Moines, IA 50319 


Fee: $15/doc, Check to "Iowa Department of Public Health" 

NOTE: Iowa prefers you get all Vital Records from the Main Office in Des Moines, NOT at the County Clerk's office. This way, they can walk your record over to the Secretary of State's office for the State Seal 

Secretary of State (current 11/17) 

Corporate Division 

Lucas Office Building, 1st Floor 

321 E 12th Street 

Des Moines, IA 50319 

515-281-5204 Fax: 515-242-6556 

Fee: $5/doc, Check to "Secretary of State" 

 Back to The List of States


KDHE Office of Vital Statistics (updated 1/16) 

1000 SW Jackson Street, Suite 120 

Topeka, KS 66612 

(785) 296-1400

Fee: $15.00 per document

Check to "Kansas Vital Statistics" 

Secretary of State (updated 5/16) 

1st Floor Memorial Hall 

120 SW 10th Avenue 

Topeka, KS 66612-1594 

Attn: Uriah Limon 

785-296-4564 Fax: 785-291-3051 

Fee: $7.50/doc, Check to "Secretary of State"

 Back to The List of States


Office of Vital Statistics (current 7/08) 

Department for Health Services 

275 East Main Street, 1E-A 

Frankfort, KY 40621 


Fee: Birth $10/doc, Marriage, Death and Divorce Certificates $6/doc 

Check to "Kentucky State Treasurer"


Secretary of State (updated 8/11) 

Apostilles Branch 

700 Capitol Avenue, Rm 156 

Frankfort, KY 40601 


Fee: $5/doc, Check to "KY State Treasurer"

 Back to The List of States


Vital Records Central Office (updated 8/15) 

Office Address: 1450 Poydras Street, Suite 400; New Orleans, LA 70112 

Mailing Address: PO Box 60630, New Orleans, LA 70160-0630 

504.593.5100, Fax: 504.568.8716 

Long Form Birth Certificate $15.50 for first, $15.00 for each after,
Marriage Certificate $5.50 for first, $5.00 for each after. 

Checks made to "Louisiana Vital Records"

LA Secretary of State (updated 8/15) 

Commissions Department 

8585 Archives Ave. 

Baton Rouge, LA 70809 


Fee: $10/doc for adoptions, $20/doc for business, Check to "Secretary of State"

Use their "Authentication Request Form"

Back to The List of States


Office of Vital Records (updated 7/08) 

11 State House Station 

244 Water Street 

Augusta, ME 04333 


Fee: $15/doc first copy, $6 for each additional copy, Check to "Treasurer of the State of Maine" 

Department of Secretary of State (updated 07/08) 

Notary Public Division 

111 Sewall Street, 4th Floor 

Augusta, ME 04330 


Fee: $10/doc, Check to "Secretary of State"

 Back to The List of States


Division of Vital Records (updated 3/12) 

6550 Reisterstown Road 

Reisterstown Road Plaza 

Baltimore, MD 21215 

410-764-3038 or 800-832-3277 

Fee: $24/doc, Check to "Division of Vital Records" 

Maryland Marriage Records can be obtained from the 

Maryland Archives: 410-260-6400 or 410-222-1397 



Secretary of State (updated 6/17) 

16 Francis Street 

Jeffrey Building, 1st Floor 

Annapolis, MD 21401 

Hours: 8:30am-4:00pm 

410-974-5521 ext 0 

Fee: $2/doc, Check to "Secretary of State"

 Back to The List of States


Massachusetts Registry of Vital Records and Statistics (updated 7/19) 

150 Mt. Vernon Street, 1st floor 

Dorchester, MA 02125-3105 



Phone or Online: $51/doc for 1st copy, $42 for each additional copy

Mail: $32 per copy (15-20 days)

In Person: $20 per copy

Check to "Commonwealth of MA"

Secretary of the Commonwealth (updated 07/19) 

Commissions Office 

One Ashburton Place, Room 1719 

Boston, MA 02108 


Fee: $6/doc, Check to "Commonwealth of MA"

 Back to The List of States


Michigan Vital Records (current 1/12) 

201 Townsend Street
Capitol View Building, 3rd Floor 

Lansing, MI 48913 


Fee: $26 for the first copy, $12 for extra copies
$10 each for RUSH 

Turnaround time is usually 5 weeks. RUSH is 3 weeks. 

Check to "State of Michigan",1607,7-132-4645_4702---,00.html

Michigan Department of State: (current 1/12) 

Office of the Great Seal 

7064 Crowner Blvd. 

Lansing, MI 48918 


You must include a prepaid envelope, showing yourself as the sender, to use this service 

Turnaround time is 1-2 weeks 

Fee: $1/doc, Check to "State of Michigan"

If you would you like an Adoptive Daddy to notarize your documents or State Seal them,
call traveling notary James Nelson @ 734-320-4795 or 

If you would you like an Adoptive Mommy to notarize your documents or State Seal them, call traveling notary Theresa Light @ 734-732-6238 or

 Back to The List of States


Minnesota Department of Health (updated 7/08) 

Attention: Office of the State Registrar/ Birth Certificates
P.O. Box 64882
St. Paul, Minnesota 55164-0882 


Fee: $16/doc Check to "Minnesota Department of Health" 

$5 extra handling fee for charge card 

MN Secretary of State - Certification (current 2/17) 

Retirement Systems of Minnesota 

Building 60 Empire Dr, Suite 100 

St. Paul, MN 55103-2141 

651-296-2803 or 877-551-6767 Fax: 651-297-5844 

Fee: $5/doc, Check to "Secretary of State"

Back to The List of States

Mississippi Vital Records (updated 7/08) 
571 Stadium Dr. 
PO Box 1700 
Jackson, MS 39215 
(601) 576-7960 Fax: (601) 576-7505 
Fee: $15 for the 1st copy, $5 each additional

Secretary of State (updated 1/15) 

ATTN: Authentications 

125 S. Congress St 

Jackson, MS 39201 

Toll Free: 800.256.3494 

601.359.1615 Fax: 601.359.1607 

Fee: $5/doc, check to "Secretary of State"

 Back to The List of States


Missouri Department of Health and Senior Services (updated 7/08)
Bureau of Vital Records
430 Wildwood
PO Box 570 

Jefferson City, MO 65102 

573-751-6387 573-751-6400 will give a recorded message 

Fee: $15/doc for birth or marriage certificates
Make check to " Missouri Department of Health and Senior Services" 

You get your marriage certificate from the Recorder of Deeds in the county where the license was issued.

Secretary of State (updated 7/11) 

Commission Division
600 W. Main, Room 322
Jefferson City, MO 65101 


Fee: $10/doc, Check to "State Director of Revenue"

Missouri requires a cover letter stating complete name and address, the country the
family is adopting from, gender of child adopting (if known) and number of children adopting.
The cost is $10 per document, but each family only has to pay a maximum of $100 - after that,
verifications are free.

 Back to The List of States


Office of Vital Records (updated 7/08)
Department of Public Health and Human Services
111 North Sanders, Room 209 

Helena, MT 59604 


Fee: $12/birth certificate for 1st copy, $5 each additional copy or

Secretary of State (updated 4/17) 

Notary Division
1301 6th Avenue 

Helena, MT 59620 

406-444-1877 Fax: 406-444-4263 

Fee: $10/doc

Montana requires that you use their form:

Back to The List of States

Vital Records/Records Management (updated 7/08) 

Health and Human Services System 

301 Centennial Mall South 

Lincoln, NE 68509 


Fee: $12 for birth certificates, $11 for marriage, death or divorce decrees
Email :

NE Secretary of State (updated 7/08) 

Notary Division
State Capitol Building, Room 1301
1445 K Street
Lincoln, NE 68508
Fax: 402-471-4429
Fee: $10/doc, check to "Secretary of State"

Back to The List of States


Office of Vital Records and Statistics (updated 08/16) 

4150 Technology Way, Suite 104 

Carson City, NV 89706 

775-684-4242 Fax: 775-684-4156 

Fee: $20 per birth and death certificate, $10 per marriage certificate

Secretary of State (updated 08/16) 

101 N. Carson St., Suite 3 

Carson City, NV 89701 

775-684-5708 Fax: 775-684-5725 

Fee: $20/doc, Check to "Secretary of State" 

Turnaround time is 5-10 days! I've been told if you show up in person, they'll expedite your dossier within 4 hours for an extra $125

Back to The List of States

New Hampshire
NH Department of State (updated 5/12)
Division of Vital Records Administration
71 South Fruit Street
Concord, NH 03301-2410
Fee: $15/doc, 1st copy; $10/doc for each additional copy
check to "New Hampshire Vital Records"

In your cover letter to Vital Records, let them know you are adopting
internationally. They will need to notarize your Vital Record in order
for the Secretary of State to put their seal on it.

New Hampshire Dept. of State (current 5/12)
107 N. Main St.
Concord, NH 03301
Fee: $10/doc, check made payable to "State of New Hampshire"

New Jersey
NJ Department of Health & Senior Services (updated 07/08)
Bureau of Vital Statistics
140 East Front Street
Trenton, NJ 08625 
609-292-4087 FAX: 609-392-4292 
Fee: $25/each doc 

NOTE: New Jersey requires you to get marriage and birth records from Vital Records or they will NOT State Seal them 

Secretary of State of New Jersey (updated 04/14) 
Division of Revenue
Attn: Notary Unit
33 West State Street, 5th Floor 
Trenton, NJ 08608-1001 
Hours: 8:30AM-4:45 PM 
For questions about NJ notarizations: 1-609-633-8258/9
Instead of the usual $25 per document, the fee is now $5 per document for adoption. The turnaround time is anywhere from 2-6 weeks. Instead of the usual $40 per document for expedited service, the fee is now $20 per document for adoption. The turnaround time is 8 1/2 business hours, if you use a courier. 3 business days if you use FedEx. Check to "The Treasurer, State of New Jersey"

New Mexico 
New Mexico Vital Records and Health Statistics (current 8/08) 
1105 St. Francis Drive 
Santa Fe, NM 87502 
Fee: $10/doc, check to "New Mexico Vital Records" 

Marriage Records are to be ordered from the County Clerks 

New Mexico Secretary of State (updated 2/11) 
325 Don Gaspar Avenue, Suite 300 
Santa Fe, NM 87503 
800-477-3632 505-827-3600 Fax: 505-827-3634 
Fee: $3/doc, Check to "Secretary of State" 
All orders processed within 24 hours 

New York Vital Records Section (updated 3/14) 
NY Department of Health Attn: Certification Unit 
800 N. Pearl Street
2nd Floor, Room 200
Manands, NY 12204 
Fee: $30/doc for regular (6-8 weeks) processing or $45 each for RUSH (2-3 week) processing 
Check to "NY State Department of Health"

- or - 

For New York City: (updated 3/16) 
Bureau of Vital Records 
New York City Department of Health and Mental Hygiene 
125 Worth Street, Room 144 
New York, NY 10013
Fee: $15 per Birth Certificate per certified copy 
Money Order to "New York City Department of Health" 
Ask For "Vault Copy Long Form with Letter of Exemplification Attached" 

Marriage Certificates (updated 8/08) 
All marriage certificates, except for the 5 NYC boroughs, are available through NY State Vital Records Office. All marriage certificates for any of the 5 NYC boroughs are available through the NYC Clerk's Office: 
City Clerk's Office Municipal Building 
1 Centre Street, Room 252 
New York, NY 10007 
(212) 669-2400 or (212) 669-8090 
8:30 AM to 4:00 PM 6 weeks service by mail, Same day service in person Website: 
MONEY ORDER ONLY to "The City Clerk of NY" 
Fee: $35 per certified copy for 1st copy, $30 for each additional copy
Ask For "Long Form Copy with Live Signature" for use for foreign adoption. 

If you would like expedited service for NYC vital records or for document certification or authentication in NYC, please contact Ms. Patti Urban and Mr. Chris Moore at E-mail them for info at 


New York Department of State (updated 3/14) 
Division of Licensing Services 
123 William Street, 2nd Floor 
New York, NY 10038 
Fee: $10/doc, check or MONEY ORDER to "Secretary of State" 
Note: All NY documents can be processed through the NYC SOS office. 


State Records Unit (updated 7/18) 
Department of State 
One Commerce Plaza 
99 Washington Ave, 6th Floor 
Albany, NY 12231 
Fee: $10/doc, check or MONEY ORDER to "Secretary of State" 

North Carolina 
Vital Records Section (updated 9/08) 
1903 Mail Service Center 
Raleigh, NC 27699-1903 
 Fee: $15/1st copy, $5/each addt'l 

Note: Notarized Documents must have embossed seal with County and State on seal - some notaries have incorrect seal 

NC Secretary of State (current 12/10) 
Authentication Division 
2 S. Salisbury Street 
1st Floor - ORB 
Raleigh, NC 27601-2903 
919-807-2140 or 919-807-2131 
Fee $10/doc, check to "Secretary of State" 

North Dakota Division of Vital Records (current 5/11) 
State Capitol 
600 East Boulevard Avenue, Dept 301 
Bismarck, ND 58505 
701-328-2360 Fax: 701-328-1850 
Fee: Birth Cert: $7 for 1st cy, $4 for additional cys of same record 
Marriage Cert: $5 for 1st cy, $2 for additional cys of same record 
Check to "Vital Records" 

Secretary of State (updated 9/08) 
600 E. Blvd Ave, Dept 108 
Bismarck, ND 58505-0500 
701-328-2900 Fax: 701-328-1690 
Fee: $10/document, check to "Secretary of State" 

Division of Vital Statistics (updated 8/15) 
Department of Health 
225 Neilston Street 
Columbus, OH 43215-0098 
Marriage certificates are ordered from the Clerk of Courts where the event took place see:
Birth certificates are ordered from the city or county health department. See:
Fee: $21.50/doc 
Birth Certificates typically take 3 weeks

Secretary of State (updated 4/18) 
Client Service Center
180 East Broad Street, Suite 103 
Columbus, OH 43215 
Phone: 614-728-9200 
Fee: $5/doc, Check to "Ohio Secretary of State" 
Use their application form from their website

If you would like a courier to take your documents in to the OH Sec of State contact Pam Hook at

Back to The List of States


BIRTH RECORDS: Vital Records Service (updated 9/08) 

Oklahoma Department of Health 

1000 NE 10th Street 

Oklahoma City, OK 73117 


$15/doc, CHECK OR MONEY ORDER to "Vital Records Service"

MARRIAGE & DIVORCE CERTIFICATES: Oklahoma County Official Contact Information

Oklahoma Secretary of State (updated 5/16) 

Certifications Office 

State Capital Building 

421 NW 13th St, Suite 210

Oklahoma City, OK 73103 

 (405) 521-4211

$20/doc for State Seals for Non-Hague country use 

$10/doc for Apostilles for Adoption in Hague countries 

$25/doc for Apostilles for any use other than adoption, 


 Back to The List of States 


Oregon Vital Records (updated 08/16) 

800 NE Oregon St. #205 

Portland OR 97232 


Fax: 971-673-1299

$30 each Birth Certificate. Order the Long Form.

$25 first record/$20 each additional copy for Marriage Record

 Make Cashiers check out to "OHA/Vital Records"

Secretary of State (current 08/16) 

Corporation Division, Notary Public Section 

255 Capitol St, NE; Suite 151 

Salem, OR 97310-1327 


Fee: $10/doc 


 Back to The List of States 


Division of Vital Records (updated 08/16) 

Room 401, Central Building 

101 South Mercer Street

New Castle, PA 16101 


Fee: $20 per birth certificate, $9 per death certificate, check to "Vital Records" 

Normal processing time - 6 weeks from date check is cashed 

PA child abuse clearances and criminal checks forms: 

Marriage Certificates:

Department of State (current 04/18) 

210 North Office Bldg. 

Harrisburg, PA 17120 


Fee: $15/doc, Check to "Commonwealth of Pennsylvania" 

Pennsylvania will not accept raised notary seals - all notaries
must notarize using a rubber stamp (it's okay to use both, but not raised seals only).

If you would like a courier to take your documents in to the PA Sec of State contact Pat Steele at or 

 Back to The List of States 

Puerto Rico 

Demographic Registry (updated 10/08) 

Department of Health Puerto Rico 

PO Box 11854 Fernandez Juncos Station 

San Juan, PR 00910 


Fee: $5 per copy of Birth, Death, Marriage or Divorce certificate
Money order should be made payable to "Secretary of the Treasury." Personal checks are not accepted. All applications must be accompanied by a photocopy of a recent, valid IDENTIFICATION OF APPLICANT.

Puerto Rico Department of State (updated 10/08)
Certifications and Regulations Division
PO Box 9023271
San Juan, PR 00902-3271 

Attn: Elba Torres
787-722-2121 787-725-7303 

Fee: $3/doc, MONEY ORDER ONLY to "Secretary of the Treasury Department" 

When sending documents by UPS, must delete P.O. Box and add: "San Francisco and corner w/San Jose St." 

 Back to The List of States 

Rhode Island 

Division of Vital Records (updated 10/08) 

Department of Health 

3 Capitol Hill, Room 101 

Providence, RI 02908-5097 


Office open: 8:30AM-4:00PM 

Fee: $20/doc, $15/additional copies (takes 4-6 weeks) RUSH: $27/doc (takes about 2 weeks) 

Check to "Rhode Island General Treasurer" 

Secretary of State (updated 10/08) 

Attn: Notary Division 

148 W. River Street 

Providence, RI 02904-2615 

401-222-1487 401-222-3040 

Fee: $5/doc, Check to "Secretary of State"

Back to The List of States 

South Carolina 

SC DHEC, Office of Vital Records (updated 10/08) 

2600 Bull Street 

Columbia, SC 29201 

803-898-3630 or 3631 

Fee: $12/doc, $3 each additional copy. (2-4 weeks processing) 

Check to "Vital Records" 

Expedited Service: $5/document (3-5 business days)

Secretary of State (updated 8/15) 

1205 Pendleton Street, Suite 525
Columbia, SC 29201 

803-734-2512 or 2119 

Fee: $2/doc, Check to "Secretary of State"

Back to The List of States 

South Dakota 

Vital Records (updated 10/08) 

South Dakota Department of Health 

600 East Capitol Avenue 

Pierre, SD 57501-2536 


Fee: $10/doc, Check to "South Dakota Department of Health" 

Secretary of State (updated 07/13) 

Attn: Notary Division 

500 East Capitol Avenue, Suite 204 

Pierre, SD 57501 

605-773-3539 Fax: 605-773-6580 

Fee: $5/doc, Check to "Secretary of State"

 Back to The List of States 

Tennessee Vital Records (updated 2/13) 

421 5th Avenue North, 1st Floor 

Central Services Building 

Nashville, TN 37243 

615-741-1763 Fax: 615-741-9860 

Fee: $15 for 1st copy, $5 for each additional copy 

Check to "Tennessee Vital Records"

DOCUMENTS OTHER THAN VITAL RECORDS MUST BE COUNTY AUTHENTICATED BEFORE GOING TO THE SECRETARY OF STATE - Here is a list of the County Clerks in Tennessee (look under Tennessee County Home Pages)

Secretary of State (updated 01/12) 

Attn: ATS Unit 

312 Rosa L. Parks Avenue 

Sixth Floor, William R. Snodgrass Tower 

Nashville, TN 37243 

615-741-0536  Fax: 615-741-7310 

Fee: $2/doc, Check to "Secretary of State"

Back to The List of States


Bureau of Vital Statistics (updated 10/08) 

Department of Health
1100 West 49th Street 

Austin, TX 78756 

512-458-7111 or 888-963-7111 

Fee: $22/birth certificate, check to "Bureau of Vital Statistics" 

NOTE: Texas requires you to get birth certificates from Vital Records or they will NOT State Seal them Marriage records are obtained from the County Clerk

Secretary of State (updated 12/17) 

Authentications Unit 

Room 105

James Earl Rudder Office Bldg

1019 Brazos

Austin, Texas 78701 


Fee: For Adoption Only: $10/doc, maximum amount $100 per child. Check to "Secretary of State"
Form 2103 must be completed and submitted by family. 

All other documents documents are $15 each.

Back to The List of States


Office of Vital Records (updated 8/09) 

Department of Health 

Martha Hughes Cannon Health Building

288 North 1460 West 

Salt Lake City, UT 84116
801-538-6105, 6380, 6843 

Fee: births are $18.00, additional copies are $8.00
deaths are $16.00
marriage and divorce abstracts are $16.00 

Email Address:

Utah Authentication Office (updated 3/12) 

Utah State Capitol 

Suite 220 

SLC, UT 84114 

attn: Spencer 

801-538-1041 Fax: 801-538-1165

Fee: $15 per document (3-5 business days) 

$40 per document (next business day) 

$65 per document (same day service) 

Checks to "STATE OF UTAH" 

Back to The List of States


Vital Records Section (updated 10/08) 

Department of Health 

Box 70 

80 Main Street 

Burlington, VT 05402 


Fee: $10/document, check to "Vermont Department of Health" 


For Vermont, if the marriage or birth certificates are dated before 5 years, they are archived. You will have to call a different number to get copies: 

Vermont State Archives & Records Administration (updated 10/08)

1078 US Route 2, Middlesex 

Montpelier. VT 05633-7701 

802-828-3286 Fax: 802-828-3710 

Fee: $10/document 

Office of the Secretary of State (updated 2/10)

1078 US Route 2 - Middlesex 

Montpelier, VT 05633-7701 

Attn: Kathy Watters (802) 828-3287 

Fee: $2/doc 


Back to The List of States


VDH, Office of Vital Records and Health Statistics (current 06/16)
Office Address: 
2001 Maywill Street; Richmond, VA 23230 

Mailing Address: PO Box 1000; Richmond, VA 23218-1000 


Fee: $12/doc Check to "State Health Department" 

If you get your marriage certificate from the County Clerk instead of the Vital Records office,
you must have the record triple sealed - two seals from the Clerk of the Court, and one seal
from the Judge of the Circuit Court - attached to your marriage certificate before you send it to
the Secretary of the Commonwealth.

Secretary of the Commonwealth (updated 3/14) 

1111 East Broad Street, 1st Floor
Richmond, VA 23219 


Fee: $10/doc, Check to "Secretary of the Commonwealth"

Back to The List of States

Virgin Islands 

U.S. Virgin Islands Department of Health (updated 10/08) 

Vital Statistics 

Knud Hansen Complex 

Charlotte Amalie 

St. Thomas, VI 00802 

340-774-9000 ext. 4685 or 4686 

Fee: $15/birth certificate, money order to "Department of Health" 

Clerk of the Territorial Court (updated 10/08) 

Family Division 

P.O. Box 70 Veterans Drive 

St. Thomas, VI 00804 


Fee: $10/doc 

U.S. Virgin Islands (updated 10/08) 

Office of the Lieutenant Governor 

Attn: Anna Lewis 

1131 King Street Suite 101 


St. Croix, VI 00820 

340.773.6459 ext 3104
Fax: 340-774-6593 

Fee: $25.00/doc money order or check 


Office of the Lieutenant Governor (updated 09/11) 

Ms. Kyshma Clarke 

18 Kongens Gade 

Charlotte Amalie 

St. Thomas VI. 00802 


$25.00 Fee per document - Money Order or check made payable to "Government of the Virgin Islands" 

Back to The List of States


Center for Health Statistics (updated 9/08) 

Department of Health 

101 Israel Road SE 

Tumwater, WA 98501 


 Fee: $20/doc Check to "Department of Health 

Office of the Secretary of State (updated 01/12) 

Secretary of State Office 

Corporation Division-Apostille and Certificate Program 

801 Capitol Way South 

P.O. Box 40228 

Olympia, WA 98504-0228 

Telephone: (360) 725-0344 or (360) 725-0345 Fax: (360) 664-8781 


Fee: $15/doc, Check to "Office of the Secretary of State"

Back to The List of States

West Virginia 

Vital Registration Office (updated 01/09) 

Room 165 

350 Capitol Street 

Charleston, WV 25301 

304-558-2931 Fax: 304-558-8001 

fee: $12/doc for birth & marriage certificates after 1964 

West Virginia Secretary Of State (updated 5/09) 

Building 1, Suite 157K 

1900 Kanawha Blvd.E
Charleston, WV 25305 

Attn: Sharon Huffman 


fee: $10 per doc/$5 for each additional doc w/same notary 

Mail to: 

Back to The List of States 


Vital Records (updated 10/08) 

1 West Wilson Street, Room 158 

Madison, WI 53702 


Fee: Birth Cert= $20/1st cy, $3 each addt'l 

Marriage Cert=$20/1st cy, $3 each addt'l 

Secretary of State (updated 1/16) 

Certification Desk 

1 Main St 

Madison, WI 53703 

Phone: 608-266-5503 

FAX: 608-267-6813 


Fee: $10/doc for regular service, $35 per doc for expedited, 

Check to "Secretary of State"  

Back to The List of States


Wyoming Vital Statistics Service (updated 10/08) 

2300 Capitol Avenue 

Cheyenne, WY 82002 


Fee: $13/doc, Cashier's Check or Money Order only 

For faster service and for the small fee of $33.50, you can fax all the pertinent info. 

Call: 307-635-4103 

Wyoming Secretary of State (updated 10/08) 

The Capitol Building
200 West 24th Street 

Cheyenne, WY 82002 

Phone: 307-777-5860 Fax: 307-777-7640 TTY: 307-777-5351 

Fee: $3/doc 


Back to The List of States  

Born Overseas to American Parents 

US Department of State (updated 01/16)

Passport Vital Records Section 

44132 Mercure Cir.

PO Box 1213

Sterling, VA 20166-1213


Fee: $50/each. Make check or money order out to: "Department of State" 

You can find instructions on line at:

The birth certificate you need for adoption is called a "FS-240." As of January 2011, the State Department 

will no longer issue a DS-1350. They now issue a new and improved FS-240. 

WARNING! They can take 4-8 weeks to process your request! Once you get it, unless you are using this in 

a country that signed the Hague Agreement of 1961, it is ready to go to the Embassy. You do not need a 

State Seal or Federal Seal on this document. If you are using this in a country that requires Apostilles (like 

Russia or Kazakhstan) ask the Passport Office to Apostille the FS-240 when you order it.

Have an update?  Email me at